Helpful Tools + Resources

Important Schools Partnership Documents and Links

Find blank copies of all key partnership documents, as well as models of completed documentation and other helpful partnership links here! Be sure to review documentation carefully; we’ve made some exciting changes based on school feedback.


SY23/24 Partner Schools Program Overview–Get a big picture view of how the three stages of school partnership scaffold school progress in creating a school-wide culture of the arts.


SY23/24 Stage Guides–Coaches can track their progress towards completion of all Stage requirements using the following updated Stage Guides: Stage 1 Guide / Stage 2 Guide / Stage 3 Guide


Thinkific Login–Coaches can login to their Thinkific account to document their school’s partnership progress and access the new Arts Every Day SY23/24 Partner Schools Community page that will serve as a collaborative space for partner schools across the district. Coaches and teachers from Partner Schools can also login to Thinkific to access a variety of asynchronous video professional developments that help integrate the arts into BCPSS core curriculum.


Arts Every Day Teacher Events Calendar–Check this calendar for important dates in your school’s partnership timeline as well as dates for AED-hosted PDs and networking events!


AU Guidelines for Coaches / AU Guidelines for Colleagues–Check out these one pagers to learn more about how coaches and teachers at Partner Schools can earn AUs.


This document shows all AED PD offerings in one place, including synchronous offerings from our Events Calendar and asynchronous offerings from Thinkific.


Program Orientation Meeting Documents:

Coaches can find blank copies of the three required documents in Thinkific in their SY23/24 course or download them directly here:

Program Agreement / Arts Integration Plan / Funding Plan


If you need help completing these documents, consider checking out some completed samples from last year. While the format of these documents shifted slightly this year, the content is largely the same:

Sample Arts Integration Plans: 1 / 2 / 3

Sample Funding Plans: 1 / 2 / 3 

If you have any questions or need help completing documentation, feel free to contact Sam Green at


Booking Process Support

We want the process of booking programs with AED grant funding to be as smooth as possible for schools and Arts & Culture Parnters! Check out the resources below or email with any questions about how to book!


This document shows step by step how to request to book programs through your school’s account in the Directory. Please note that our Directory was updated early October 2023, and some steps have changed. You will now view and approve all invoices through your account.


Other Links

In addition to looking at the events page on our site, teachers and coaches can also check out our Schools Program Events on Eventbrite to stay in the loop on all the great events and opportunities throughout this school year!

Need help navigating your Schools Program planning process? Schedule a virtual or in-person meeting with Sam Green, Arts Integration Schools Manager, for one-on-one assistance!